A conversation this weekend stopped me in my tracks.

A conversation this weekend stopped me in my tracks. A friend of mine told me a story about something that happened to him at work this week.  He overheard a call to one of his team from their internal sales call centre. It transpired that a customer had requested a delivery, nothing special you might think? However, the sale had come from a business a couple of hundred yards from where he was currently located. The irony was that the sales assistant in the call centre two hundred miles away was explaining that the order could not be placed with the local depot. Instead she advised that it had to come from a depot 50 miles away!

The logic – the sales targets indicated that the product needed to be delivered from that depot 50 miles away, other wise they would not hit their sales target for the month. Fortunately, my friend who was the manager over both sites stepped in to over rule the decision. He said to me ‘I thought this is madness,  I was prepared to take the consequences, and so I overruled the decision. The decision was ridiculous. Sales were not happy’. This got us on to a conversation about the stupidity of targets and the effect that they have within businesses. For the sake of a sales target the business was prepared to spend more cash delivering tonnes of product by taking a 100 mile round trip. How can this be good for business?

Fortunately my friend has a systemic view of the world, and was able to allow common sense to prevail and take executive action. He could see how barmy this decision really was.

The worrying thing is that If he had not been in the right place at the right time the business would have lost money, but it would have hit it’s sale targets for the month. How barmy is that!

He was the first to recognise that the sales team will be making arbitrary decisions like this every day. The sad thing is that he feels powerless to impact the command and control style of management that operates within the business.

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Boys from the black stuff the story goes on..

Well it’s now twelve days since the saga started. You will recall that the local county council had resurfaced a road. In the process local residents had fallen and injured themselves due to the delay in scrapping the top surface off and truing up to resurface the road. The local paper picked this up and gave it publicity. In the process of finishing the job the road worked managed to fill six drains with a mix of the old top surface and the new black top.

Job creation

Well, the drains remain blocked. I have heard nothing from the council, other than an acknowledgement to my email. ( No real surprise there!) The autumn is upon us and the rainy season has returned.

I am wondering how long it will take the council to clear the drains. I am also wondering what the next issue will be, if they don’t pull their finger out. Flooding is on my list. A road traffic collision is not beyond the realm of possibility as the road in question adjoins a busy route. All addition costs and potential distress that could have been avoided if the job had been done properly in the first place. Better still that the inspector that visited the job afterwards had done their job properly and got the rework undertaken quickly. Of course if  inspection was built-in to the work on the ground then the job would have been left in a good shape. However, because management believe that you need to separate inspection from the job it causes sloppy behaviour on the ground, as no one accepts responsibility for the job. Every one blames someone else. Driving costs up and customer satisfaction down.

In the meantime the resurfacing work goes on elsewhere in the town. Guess what the drains are also being filled with debris. A systemic fault with the way that the work is being undertaken. Adding more costs for a council that claims to be hard presses for cash. Getting the job done right first time would be a start. I am guessing that the ‘chaps’ in their ivory tower over in Preston have not been out of the office to see what is really going on across the patch. If they did they would learn how to design and manage the work in a different way, producing better outcomes for everyone. The balanced score card that they rely upon is telling lies, but no one can see beyond the fiction created by made up numbers.

Watch this space….

Boys from the black stuff the story goes on…

If you read the first instalment you will already know that the council came to resurface a road nearby where I live. It’s a road that I travel on at least once a day. It’s a busy road. It took them over a week to get the job done. The work was packaged into discrete components that obviously suited the work schedule and the works order, but singularly failed to deliver a good outcome for local people. Not least because six drains were left blocked by the ‘expert’ work of the team on the ground, whose job it was to remove and re lay the top surface. So, I decided to log the issue of blocked drains using the on-line e form and wait to see what happened. I would have called them, but it was going to cost me money to call them and help them do their job. Why would I bother doing that?

It was not easy to find the form on the web site. You had to know your way around local government departments to find it. Anyway, a few minutes after logging the call  I get an auto response back saying that the ‘aim’ to respond in 48 hours. An hour later another email arrives. A speedy outcome I can hear you thinking. Sadly not! A note to say that the call has now been logged in the highways system and passed to a Highways Inspector who will inspect and decide upon the action required, and that this will be planned and prioritised as seen appropriate. I am then advised that if I want an up date on this matter then I can call the contact centre after 10 days and they will advise me of progress.

Having taken breath, I dropped them a line back to say that the drains did not need inspecting –  they needed clearing! Needless to say they have not as yet responded to my comment. The saga goes on..

But it does not end there. In the local paper at the weekend I read an interesting article “Streets like a minefield’. It talked about the dangerous obstacles faced after the surface had been left pitted and potholed. Apparently three people had been injured as a result of falling over on the poor surface. A local Town Councillor was quoted as saying ‘it’s ludicrous’. Unsurprisingly, no one from the Highways Department was available to comment.

Good job well done?

The councillor is right, along with the resultant insurance claims that will surely follow the cost of this job will rocket as lawyers and bureaucrats from different parts of the council come together to defend their corner. And for what?

The chaos comes down to the design and management of work. Budgets, targets, inspections, specifications all prevent the workers on the ground from doing the right thing. The contact centre operation has so far added only cost into the process, keying data into a back office system, generating pointless emails and doing their level best to dissuade me from contacting them again. I could show them how to save a bob or two.

The clock is ticking on the blocked drains. Poor weather is forecast and even more problems will mount if action is not taken quickly to sort out the failures caused by the work done so far.  Watch this space….

Boys from the black stuff

Good job well done?

I have been walking a long a road on my way in to my local town for a few years now. The surface has been getting worse over time. The occasional botch job has put ‘chewing gum’ in a couple of holes, but as we all know this does not last a winter. A waste of time and money: a temporary fix that ought to fixed properly the first time. The madness of inspection and scheduling of work on the basis of arbitrary priorities made against a limted budget.

Imagine my surprise when I arrived home one day recently to find a road  machine ripping the surface off the road for a stretch of about 200 metres. So far so good. Obviously the road then lay in its temporary state for a week with raised inspection covers and signage on the pavements, blocking access and causing confusion for road users. Organising the job as a continuous flow would make a lot more sense.

Then it was all systems go! The road workers and machinery arrived and by the end of the day the road was complete. Bingo! At face value the job looked a good one. The resurface was well finished sealed to the existing surface. But then oh no! I walked down the road a few days later and happened to look down a drain cover. I was shocked to find it full of road chippings. On my way back I decided to look at all the drains on the road, and guess what all of them were full/blocked by road dressing. So a great job on the face of it had turned in to rework. A further job for a different team to return to site and unblock each drain. More inspection, rescheduling and prioritisation; not to mention cost.

Given the weather this year I decided to take action and logged on to my local county council web site to see how good their on line service was. It took me a while. I decided not to ring the hot line number as the council has decided to charge me for the priviledge. So, having navigated the web site I found the section I needed. Not that easy to do. I have an advantage because I know what I am looking for because I understand how council departments organise themselves. I started to enter the detail in to the web site: a tedious process. I got an acknowledgment on the site and advised that I would get a response within 10 days! This was followed a few minutes later by a standard email saying my request would be dealt with soon! More duplication, and a confusing series of messages.

Let’s hope that it does not rain too hard before the work is scheduled. The damage caused by blocked mains drains is obvious; and all caused because the job was not done correctly at the time. Bad system or sloppy workers? Ironic really that the council faces a financial crisis, and by taking sort cuts based upon unit cost it has increased its costs! Madness.

As I write the saga goes on. Watch this space.

Money down the drain!

Can you spot the problem here? The team on the job left the site after a job well done!

Is this good work? Time, money and effort go into resurfacing a road that creates more work for another team to fix the failure. There is not one, but six drains like this!

Time pressure, unit costing and specification all got in the way of a job done right first time. I assume that the road has been not yet been inspected. This is another function that is better built into the role of those doing the work.

Do councils really have money to pour down the drain?

A change of leadership thinking is required, but are they up for it?